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National Archives Roles & Responsibilities

Archives Administration & Advisory Services

This is the Departments core unit and it has two main functions, these are:

A) Evaluates, selects and takes into custody for proper preservation public records which have permanent value. It arranges, describes and publishes records held in the Archives to facilitate easy retrieval, and to promote scholarly research among them. Safeguard the integrity of public records by ensuring their proper security and safe custody, and by promoting their better preservation. 


B) As government’s authority on records and their management the department
provides training to increase the awareness of records issues, and encourage best practice in government departments. The section also leads the department in providing advisory services to Ministries and Departments on matters relating to the safe custody of public records

National Legal Deposit Library

Housed within the National Archives is the Sir Alport Barker Memorial Library. This is Fiji’s Legal Deposit Library which receives all materials printed and/or published in Fiji. It is tasked with acquiring and arranging all materials published in Fiji, for the knowledge and education of the people of Fiji. It meets the needs of over 5,000 users every year, a growing number of which are primary and secondary school students who use the valuable resources to produce high quality projects.

Conservation

This section is responsible for the proper conservation and restoration of the permanent records held in the National Archives. It carries out restoration of historical records which have deteriorated due to their advanced age. In order to do this the staff have a very specific skills set, and work with specialized materials. The Section also provides training and technical advice to government departments on the conservation & bookbinding issues.

Digital Continuity

This is the newest unit in the Archives, It is was set up to ensure the preservation and accessibility of Fiji heritage photographs and Audio visual footage. Currently the team is working on leaning, sorting and digitising over 100,000 historical photographs, and is also responsible for cataloguing over 2000 hours of footage that was been successfully restored and digitised. These materials are always of high interest during our public outreach events.

Microfilming

Microfilming of records is a critical function to the preservation of Fiji’s heritage. This section films historical documents on to microfilm and then the microfilmed version of the document is released for use by researchers. This prevents wear and tear to the original document. The unit films, develops and creates a back up copy as a safety measure. Each roll of microfilm is able to store about one months of Fiji times. The section also tends to the photocopy requests of users.